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LHA Volunteer License Agreement

This document sets out the terms of the licence agreement made between LHA London Ltd and persons participating in LHA’s Volunteer Scheme, specifically relating to the provision of accommodation for the duration of the volunteer placement. Accommodation is provided to LHA volunteers for the sole purpose of the better performance of their volunteering activities.

By signing this document, you are confirming that you have read and understood the terms of the licence.

 

  1. DEFINITIONS

In this agreement:

  • The Owner means LHA London Ltd (company number 363816 and charity registration number 106942) whose registered office is at LHA London Ltd, 54 Eccleston Square, London SW1V 1PG.
  • The Hostel means the Owner’s property in which you reside.
  • The Licence means the licence to occupy conferred by this agreement; and
  • The Licensee means the occupant residing in the Owner’s property who is the signatory of this agreement.            
  • The Room means the room or rooms in the Hostel that are from time to time allotted to the Licensee by the Owner to occupy solely or with other licensees.

 

  1. NATURE OF THE AGREEMENT

This agreement is not intended to confer exclusive possession on the Licensee or to create the relationship of landlord and tenant between the parties. The Licensee shall not be entitled to a tenancy, or to an assured shorthold or assured tenancy, or to any statutory protection under the Housing Act 1988 or to any other statutory security of tenure now or when this Licence ends.

This Licence is an excluded licence for the purposes of the Protection from Eviction Act 1977 (Protection from Eviction (Excluded Licences) Order 1991).

 

  1. LICENCE TO OCCUPY

The Owner permits the Licensee to share occupation of the Room with such person/persons as the Owner shall designate, occupation being by the Licensee personally, and to use the contents, furniture and furnishings.

 

  1. LICENSEE’S OBLIGATIONS

The Licensee is expected to abide by the ‘Resident Code of Conduct’ throughout their participation in the volunteer scheme and occupation of their allocated room.

 

RESIDENT CODE OF CONDUCT

 

We take both the health and safety of our residents and our residents’ ability to enjoy our buildings seriously and ask that all residents and volunteers abide by our code of conduct to support our aims to create safe and secure environments.

RESIDENT CONDUCT

As part of the licence to occupy residents agree that they will not use the room, for any improper, immoral or illegal purpose nor in any way which may, in our reasonable opinion, be a nuisance, damage or annoyance to the other residents of the hostel, or neighbours, or any other person. In particular, you will not:

  1. smoke in the hostel (including E-cigarettes);
  2. bring into or keep alcoholic drink in the Hostel.
  3. prepare or cook any food in any bedroom nor in any other room of the Hostel except as provided in clause 9:5 hereof nor remove any food, crockery, cutlery or glassware from the dining room.
  4. cause any noise which, if made within the room, can be heard outside the room or, if made within the common areas can be heard outside the common areas;
  5. keep or use drugs or psychoactive substances, the possession or use of which is prohibited by law (including but not limited to the Misuse of Drugs Act 1971 or the Psychoactive Substances Act 2016);
  6. keep or use any firearms, knives (other than kitchen knives), or any other weapons;
  7. harass, threaten or assault any other residents, their guests, our employees or any other person;
  8. tamper with our fire prevention systems and control equipment (including not maliciously, recklessly or negligently activating such fire prevention systems)
  9. use designated fire escapes except for the purposes of emergency escape;
  10. keep, store or use any gas or oil heater or other fuel burning appliance in the Property, including candles and any other flame lit device;
  11. keep any animal, bird, insect or reptile.
  12. register a business at an LHA address

13. gamble for money on LHA premises.

14. erect any external wireless or television aerial or satellite dish at the Property or hang clothes or fabrics out of the windows or doors of the Property.

Any action which may put the safety of the building or its occupants at risk could constitute an offence under Health and Safety legislation. Vandalism could constitute an offence under the Act. In addition, we reserve the right to recover from residents the full cost of repairs arising out of acts of vandalism or unauthorised alterations to any part of our property.

You must acquaint yourself with the fire and safety precautions, the fire escape evacuation routes, the location of fire exits and the assembly point; if in any doubt, please ask the House Manager.

Residents agree to vacate the hostel (and to ensure that any visitors you have also vacate the hostel), immediately whenever the fire alarm is sounded. You should notify us in advance should you have any visitors to the room who may require assistance should it be necessary to evacuate the hostel.

You should note that tampering with fire prevention/life-saving equipment such as, but not restricted to, fire extinguishers, fire doors and smoke detectors, is a criminal offence (punishable by a fine and/or imprisonment) and it will be treated as a serious breach of the licence to occupy.

Where a self-catering or pantry kitchen is provided the following conditions will apply:

  1. You must prepare and cook the food only in the kitchen area allocated for that purpose and in no other part of the hostel.
  2. After you have finished cooking you should clean the cookers and other kitchen equipment that you have used.
  3. You must report any breakages of kitchen equipment to the House Manager of the Hostel immediately and you will be responsible for replacing at your own expense any equipment that you damage.
  4. You must only use the self-catering facilities during the hours permitted by the House Manager and when using the kitchen equipment, you should have regard to the equipment and wishes of other users.

You should keep the accommodation allocated to you in a reasonable, clean and tidy state, limiting your personal belongings to the minimum.

We have a zero-tolerance policy on acts of aggression and violence towards both its staff and residents where any act as described above occurs the “LICENCE TO OCCUPY” will be terminated.

Where the behaviour of a resident impacts negatively upon other residents’ enjoyment of the hostel environment we reserve the right to terminate the “LICENCE TO OCCUPY”.

If you are in contact with or contract any contagious or infectious disease you should report such a fact to the House Manager immediately.

The possession of your own television set or use other technologies in a way that requires a TV licence requires you to have a valid TV licence.

You must ensure that your room is locked at all times.

 

VISITORS & GUESTS

Residents will also make sure that any guests/visitors you may have to the hostel comply with the provisions of clause 1 and you agree that you will be responsible for the conduct of guests/ visitors.

Visitors are not allowed to enter or remain in the Hostel between 23:00 hours and 08:00 hours nor at any time in the dining room or any bedroom without prior permission of the House Manager. We may require visitors to leave and / or may exclude them from the Hostel at any time.

All visitors are required to provide photo ID and sign in and out at reception upon arrival and departure.

 

ELECTRICAL AND OTHER APPARATUS

We are mindful of the impact that electrical items can have on the environment, and the potential hazards electrical and/or battery-operated products can pose in the properties we provide. You’re entitled to use our electricity for reasonable purposes, such as charging appliances. The use of high-power voltage items such as electric heaters is strictly forbidden and, in most cases, will constitute a breach of the “LICENCE TO OCCUPY”. Electrical equipment must be unplugged and switched off when the room is not occupied.

The use of electrical extension cables is strictly forbidden.

 

FIXTURES AND FITTINGS

You must not add to, change, or in any other way interfere with the electrical cables, switches, junctions or points or the pipes, taps or other apparatus installed in connection with the supply or use of electricity, hot or cold water or gas or the internet cable installation, or with any other furniture fixture or fittings (including curtains) in the hostel.

You must report immediately to the House Manager any damage or fair wear and tear in your room and the matter will be dealt with as soon as possible.

 

KEYS

You must keep room keys and/or access fobs secure.

Replacement keys or access fobs to the hostel or any part thereof may be provided on payment of the actual cost incurred by us in replacing them (a breakdown of such costs will be provided). Any such key or replacement key or access fob provided to you remains our property and must be returned when you leave.

Keys or access fobs are not to be loaned to any other persons, resident or otherwise.

 

  1. ENDING THIS LICENCE

Either party may end this Licence for any reason by giving seven days’ written notice.

Notice will have been given by the Owner if a notice is handed to the licensee.

Notice is given to the Owner by leaving the Notice with the Hostel Reception.

The Owner may end this Licence immediately if the Licensee is in material breach of its obligations in clauses 3 and 4 above.

 

  1. VACATION OF THE ACCOMMODATION

On the Licence ending, the Licensee shall immediately no longer be entitled to use the Room and the Hostel and must vacate the Room, leaving it clean and tidy, and return the keys to the Owner immediately.